General Description
The Subcontractor shall conduct detailed planning, coordination, and synchronization of program management activities for the assigned organization(s). The Subcontractor shall act as primary interface between organization leadership and higher-level leaders, to include Assistant Secretary of the Army (Acquisition, Logistics, and Technology) (ASA (ALT)) leaders and staff, and other stakeholder organizations. The Subcontractor shall manage the assigned program calendars; coordinate and schedule meetings; record and distribute meeting notes and action items to meeting attendees; provide the status of action items, reports, and other assigned tasks; and electronically store the material from these engagements.
Reference/Tools
The Subcontractor shall prepare program documents in accordance with DoDI 5000.02, Army Regulation 70-1: Army Acquisition Policy, DA Pamphlet 70-3: Army Acquisition Procedures, and the Defense Acquisition Guidebook.
Performance
The Subcontractor shall provide detailed planning related to various complex management projects, issues, and initiatives. The Subcontractor shall coordinate projects and assure that priority actions are coordinated and properly executed to assure timely, cohesive, and accurate execution of work. The Subcontractor shall provide program information, analysis, and recommendations to leadership for program actions and decisions.
The Subcontractor shall prepare hard copy and electronic presentation materials, to include overseeing graphics development. The Subcontractor shall use acquisition guidance from DoD, HQDA, and the organization to develop, prepare, and staff program documents to include Acquisition Strategies, Acquisition Plans, System Engineering Plans, Test and Evaluation Master Plans, and Integrated Lifecycle Support Plans.
The Subcontractor shall prepare graphic materials and provide information required to draft program management documentation. The Subcontractor shall participate in working groups convened in conjunction with decision reviews and prepare milestone review packages. The Subcontractor shall prepare and staff meeting agendas, data books, and briefings for scheduled reviews, including type classification actions, milestone review documentation, and risk-mitigation plans.
The Subcontractor shall staff and distribute documents requiring signatures and concurrences, coordinate input on documents, and maintain a log of actions and tasks required for reviews and events leading up to and including program milestone reviews.
The Subcontractor shall track each document through staffing protocol. The Subcontractor shall develop and maintain milestone document status and tracking report(s), in Subcontractor format using Microsoft Excel, to monitor milestone and program events, document dates, action items, key personnel, and program status. The Subcontractor shall load, maintain, and track all documents for reviews and program events using Government systems in accordance with Government and organizational procedures. The Subcontractor shall implement document management and data warehousing solutions to fulfill programmatic and organization requirements.
The Subcontractor shall provide research for Integrated Product Team (IPT) Leads in the areas of acquisition, system engineering, production quality assurance and test, (PQA&T) reliability and maintainability (RAM), cost, and logistics. The Subcontractor shall update the formal IPT Charters when required. The Subcontractor shall facilitate IPT meetings to include location coordination and facilities set-up (e.g., telephone connections, audio and visual), invitations, agendas, briefings, and minutes. The Subcontractor shall schedule and conduct follow-up coordination on all action items resulting from the meetings and report status.
The Subcontractor shall coordinate conference room scheduling and facilitate teleconferencing and video conferencing for various meetings and reviews to include program management reviews, action officer integrated process teams, Army configuration steering boards, and other related leadership and stakeholder meetings and reviews as required by Government leaders. The Subcontractor shall coordinate documentation and obtain required signatures. The Subcontractor shall coordinate, revise, copy, and distribute materials for meetings, briefings, and conferences.
The Subcontractor shall upload draft and final versions of briefings, charts, written narrative documents, reports, schedules, pictures, videos, and other related products to electronic database sites as directed by Government leads.
Requirements
Bachelor’s Degree in Engineering, Business, Management Logistics, Quality, Production, or other related technical field covering the specific tasks required by the position (see SoW). (1) Minimum of 6 years of experience in the last 10 years coordinating and collaborating the management of complex DoD engineering or technical programs, and experience working on military acquisition programs (preferably ground combat vehicle systems experience). Experience in the preparation and tracking of Program Documentation IAW DoDI 5000.02. Acceptable experience is that which reflects a substantial role in all the required areas: acquisition program documentation; acquisition program baseline development and management; development of supportability strategies and plans; development of technology development strategies and plans. (2) DoDI 5000.02, Army Regulation 70-1, DA Pamphlet 70-3; Microsoft Excel; Army Knowledge Center
Must be US citizens. Personnel shall have (or be able to acquire) a DoD SECRET clearance to handle documents and information that may include classified (SECRET or below) content. Personnel may be required to travel or perform services at Temporary Duty Locations on a limited basis.